Senior Adults Specialty Research, Inc. Privacy Policy
Effective November 7, 2025
1. Introduction
Senior Adults Specialty Research, Inc. (“SASR,” “we,” “us,” or “our”) is a clinical research site in Austin, Texas dedicated to advancing research in Alzheimer’s disease and other neurological and psychiatric disorders. We are committed to protecting your privacy and maintaining the confidentiality of all information you share with us, whether through our website, phone systems, text messaging, or other communication channels.
This Privacy Policy describes how we collect, use, store, and disclose personal information and protected health information (“PHI”) in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), the Texas Medical Privacy Act, and other applicable laws. It also describes how we manage communications, including text messaging, in compliance with the Telephone Consumer Protection Act (“TCPA”) and A2P 10DLC text messaging requirements.
2. Consent to Privacy Policy
By using our website at https://sasraustin.com, completing one of our online forms, calling or texting our office, or otherwise providing personal information to SASR, you consent to the collection, use, and disclosure of your information in accordance with this Privacy Policy.
You may withdraw your consent at any time by contacting us using the information below or by following opt-out instructions provided in text messages or emails.
3. HIPAA Compliance and Protected Health Information (PHI)
SASR is a HIPAA-covered entity. All PHI you provide to us—whether by phone, text, email, fax, or through our secure online forms—is protected under federal and state privacy laws.
We use HIPAA-compliant platforms for secure communications, including RingRx (for phone and text messaging), Hushmail (for secure web forms), and Microsoft 365 (for internal communications and document storage).
We will not disclose your PHI to any third party without your written authorization unless permitted or required by law, such as for clinical research oversight, public health reporting, or regulatory compliance.
4. Information We Collect
- Name, address, email, and phone number
- Date of birth, gender, and demographic information
- Health information related to study participation or eligibility
- Your communication preferences (email, phone, text)
- Any correspondence or forms you submit to us
- IP address, device type, and browser information when you visit our website
- Interaction data from emails or text messages (e.g., delivery or read status)
5. How We Use Your Information
We use your information for the following purposes:
- Clinical research: To determine eligibility and contact you regarding participation in clinical studies.
- Communication: To respond to your inquiries and send information about studies, memory screenings, or updates.
- Marketing (with consent): To send optional newsletters, educational materials, or invitations to events.
- Compliance: To meet legal, regulatory, and reporting requirements
- Security and improvement: To monitor website performance and improve our services.
6. Text Messaging Policy (A2P 10DLC Compliance)
By providing your mobile phone number and opting in to receive messages from SASR, you consent to receive text messages from us about:
- Appointment and study visit reminders
- If you request, our location and link to Google Maps
- Scheduling updates or changes
- New clinical trial opportunities (with your prior consent)
- Memory screenings, community events, or general research announcements
Message frequency may vary but is typically 1–4 messages per month. Message and data rates may apply. You can opt out at any time by replying STOP to any message. For help, reply HELP or contact our office at (512) 407-8628 or research@senioradults.net.
We use HIPAA-compliant systems to protect your privacy. Text messages may include limited health information related to your participation in research studies, scheduling, or inquiries you have initiated. We will never share or sell your mobile phone number or personal information.
7. Information Sharing and Disclosure
We may share information only as permitted by law, including with clinical trial sponsors, CROs, or vendors providing HIPAA-compliant services. We will never sell or rent your personal information.
8. Data Security
We employ administrative, technical, and physical safeguards to protect your information. Despite these safeguards, no electronic transmission is 100% secure.
9. Data Retention
We retain information for as long as necessary to provide our services and comply with applicable laws. When information is no longer needed, it will be securely deleted or de-identified.
10. Children's Privacy
Our services are intended for individuals aged 18 or older. We do not knowingly collect information from children.
11. Your Rights
You may request to access, correct, amend, or delete your information by contacting us at research@senioradults.net or by mail at our office address.
12. Updates to This Policy
We may update this Privacy Policy periodically. Updates will be posted to https://sasraustin.com with a revised effective date.
13. Contact Us
Senior Adults Specialty Research, Inc.
3215 Steck Avenue, Suite 202
Austin, TX 78757
Phone: (512) 407-8628
Fax: (512) 407-8608
Email: research@senioradults.net